BSender / Shipper

CReceiver / Consignee

DGoods

EPayment

🔒 Only Admin can change the payment type and amounts after the conote is saved.

Collection

Shipper Confirmation

📷 Photos

The receiver signed a printed copy. No screen signature is needed — keep the signed paper.

1. Tick the conotes (or Select all) → 2. Copy selected → 3. Paste into Excel → 4. Mark as exported, so they will not come out again next time. Booked, Draft and Cancelled conotes are not included.

Shows every conote issued on this day (Booked, Draft and Cancelled are not included). Loading list: print it for the driver and tick ☐ Loaded with a pen when the goods go on the lorry. Manifest: Excel file to send to the other branch (e.g. KK). Nothing in the system is changed. "All destinations" prints each destination on its own pages and puts each destination on its own sheet.

Create access code

For drivers, enter the driver's real name: it is filled in automatically on every conote they create. Login code: 6–20 letters / numbers / "-", with at least 1 number (e.g. ALI-4827). Leave it blank to get a random code. Use Change Code to give someone an easier code; Revoke logs the person out of every phone at once; then Delete removes the row completely so the code can be used again. Only the owner can create, change or remove Admin codes. An access code is a shared secret, not a full user account — give each person their own code and revoke it when no longer needed. Driver codes also fill the Driver choices on the conote form. Locations and trucks are managed on the Lists page.

Porter: same rights as a driver (pickup, POD, sign or photo), but the name does not appear in the Driver choices and never replaces the conote's driver.

Sender (customer): use the company name as the person name — one code per company. The sender can only create pickup requests and see their own conotes (no charges, no other customers).

Partner (other company, e.g. KK / LDU agent): one code per person. They can only scan the QR (or type the 8-digit tracking code) of a conote going to their areas, then take a photo as POD or scan goods as Received. They cannot see any conote list, customer or charge.

Phones / computers that turned on alerts. A driver gets an alert when a conote is assigned to him, moved away from him, or cancelled. Admin / Staff get an alert when a customer books online, changes or cancels a booking (10pm–7am silent). Result 201 = delivered to Google / Apple ✅. If a driver says alerts are late or missing, tap Send test and check the result here.

Clear demo

Deletes all conotes, customers, addresses, photos, signatures and the activity log. Login codes stay. Conote numbers start again from 1.

Database size

Archive

Only finished conotes are moved: Delivered (marked as exported, no ⚠ Amount pending) and Cancelled. Booked, Draft, Issued and In Transit conotes always stay. Archived conotes are read-only: you can still find them in Search (tick "Include archived"), view, print, and send the PDF. The EC number keeps counting up as usual.